The first step in writing a query letter is finding the appropriate person to address it to. Like it or not, some publishers open or reject letters and manuscripts purely on the basis of whether or not the writer has addressed the package correctly. Don’t take the chance that your letter goes straight to the recycling bin! Take the time to do your research and find out how to properly address your query letter.
First, find out who you should address your letter to. For publishing companies and magazines you can usually find this information on their website, or check the latest Writers Market. It might be the Editor in Chief or an Associate Editor, or another designee.
Second, find out that person’s name. Never address your letter to “Editor in Chief” or “Associate Editor.” If you can’t find a specific name, call or write a short and professional email to inquire. If you cannot assume the gender of the editor, confirm that as well.
A query letter should be addressed as follows:
Mr./Ms. Name
Agency Name
Address
City, State, Zip
Dear (Agent/Editor's Name):
For example:
Mr. Stephen Wabasi
Wabasi Publishing
123 Chicken Run Way
Poultrytown, CA 90192
Dear Mr. Wabasi:
Many websites and magazines also have writer’s guidelines that will address specific issues or requirements they have for submitting work. Read these carefully. If you submit the same piece to several publishers, you may have to make changes to each query letter to make it fit each publisher’s rules.
Regardless of any opinions you may have about addressing letters to publishers and editors, it is always appropriate and respectful to find out the correct spelling and gender of anybody you send mail to. Also, by following the editor’s rules, you are showing a willingness to pay attention to detail and work collaboratively to make your book a success.
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Need more help with query letters?
- Addressing Your Query Letter
